Administrative Support Assistant for Behrend Information Technology Services

Pennsylvania State University

Erie, PA 16503

Posted 1 month ago

Job Description

APPLICATION INSTRUCTIONS:


+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.


+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.


+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application\_Process\_for\_External\_Applications\_Non-Penn\_State\_Employees\_.pdf) .


JOB DESCRIPTION AND POSITION REQUIREMENTS:


Behrend Information Technology Services (BITS) is seeking qualified candidates for a Full-Time Administrative Support Assistant to assist in supporting the campus technology needs. This position reports to the IT Director.


BITS is a dynamic and engaging team with a strong emphasis on service. Our Administrative Support Assistant is an integral member of our team and the core of our success. Applicants must be reliable self-starters with a passion for helping others and possess excellent verbal and written, communication, organizational, and computer skills. The successful candidate must be able to problem-solve with minimal supervision, be committed to providing an inclusive and welcoming environment, and handle confidential matters appropriately.


Responsibilities include:


+ Assist in daily office operations and activities.


+ Coordinating key requests and card swipe door access.


+ Develop new processes or procedures relevant to the support needs of our office.


+ Answer and triage support phone line and Greet customers and visitors entering the suite.


+ Arrange and coordinate meetings and events. This can include managing calendars, booking travel, scheduling facilities and equipment, taking notes, and processing payments for travel reimbursements.


+ Procure, receive, process, and track payments and chargebacks on IT equipment, service contracts, warranties, and office supplies.


+ Enter and process service requests for IT staff.


+ Maintain departmental IT inventory and process salvage records.


+ Update digital signs and make routine website content changes.


+ Scanning \ processing tests.


+ All other duties as assigned


Preferred skill and experience or ability to learn quickly include:


+ Ability to adjust to an ever-changing work environment.


+ Use Penn State’s System for Integrated Management, Budgeting, and Accounting (SIMBA).


+ Ability to work independently as well as in a team environment and with sensitivity to varied personalities.


+ Ability to learn and work in university software applications including but not limited to WorkLion, SAP Concur, Microsoft Teams and Office 365, ZOOM, Cisco Jabber, Service Now ticketing system, Test scanning, and room scheduling software


+ A high commitment to customer service


This position typically requires?a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.


Please upload a cover letter, resume, and references at the time of your application. All documents must be uploaded at the same time. Candidates must be authorized to work in the United States without restriction. A review of applicants will begin immediately and continue until the position is filled.


The following background checks must be successfully completed for this position:


This position will require successful completion of standard background checks .


The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in? all of ?its forms. ? We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. ?


CAMPUS SECURITY CRIME STATISTICS:


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .


Employment with the University will require successful completion of background check(s) in accordance with University policies.


EEO IS THE LAW


Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.


Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)


PA State Labor Law Poster


Penn State Covid-19 Vaccination or Testing Requirements (https://hr.psu.edu/careers/covid-19-vaccine-reqs)


Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements (https://hr.psu.edu/careers/covid-19-vaccine-reqs) to learn about the requirements as well as general COVID-19 information at Penn State.


Affirmative Action (https://policy.psu.edu/policies/hr11)


Penn State Policies


Copyright Information (https://www.psu.edu/copyright-information)


Hotlines


Erie, PA



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