Construction Administrator

Clayco Construction Company • Chicago, IL 60642

Posted 2 weeks ago

Job Description

Construction Administrator POSITION TITLE: CONSTRUCTION ADMINISTRATOR #LI-LY1 DEPARTMENT: MISSION CONTROL REPORTS TO: DIRECTOR OF MISSION CONTROL DIRECT REPORTS: N/A SUMMARY DESCRIPTION: Provides project document coordination and recording throughout the PreBid, Design, Construction and Closeout process. Keep in contact with the design team, project management, peer reviewers and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project. Point Person for construction documents including drawings, sketches, specs, contracts and change orders, etc. Logging these documents into Prolog and distributing to the Project Team Members. SPECIFIC RESPONSIBILITIES: Maintain Electronic Project Files and multiple websites such as FTP, Prolog and BIM 360 with current project documents for team use. Assist Estimating Department in Bidding Efforts. Research the area for subcontractors and utilize the iSqFt web based program for searches and bidding. Type, assemble, organize, file, distribute, etc., Project Meeting Minutes, Bid Packages, Submittal Packages, Drawings, RFIs, Contracts, Change Orders, etc. Create and maintain Distribution Lists in Prolog. Enter new companies and update company information in Prolog as necessary. Assist in format and content of project specific reports as requested. Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts and change orders, etc. Request, assemble and submit the closeout documents to the owner and to archive. Maintain organized and detailed project record electronic filing of documents and email correspondence. JOB SPECIFICATIONS: Education/Experience/Attributes Two year degree in business administration or related associates degree preferred. Experience in the construction industry is a plus Excellent computer skills, including proficiency in Prolog Manager or other document management system, Word, Excel, and Outlook and willingness to regularly update skills Excellent communication skills, both oral and written. Excellent listening skills with attention to detail. Excellent and efficient quality of work. Able to be flexible with work hours


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