Data Support Specialist

State of Massachusetts

Boston, MA 02133

Posted 1 month ago

Job Description

The Massachusetts Department of Public Health (DPH) is seeking a dynamic individual to work in the Bureau of Family Health and Nutrition (BFHN) within the Division for Children and Youth with Special Health Needs (DCYSHN). The Data Support Specialist will collaborate with others in DPH to ensure that services are provided quickly and accurately for, and on behalf of, children and youth with special health needs and their families. The selected candidate will be responsible for providing data entry, data collection and research and administrative support for programs in the DCYSHN including: * The Catastrophic Illness in Children Relief Fund (CICRF) * The Care Coordination/Community Support unit (CC/CSU) * The Universal Newborn Hearing Screening Program (UNHSP) */_Duties and Responsibilities (these duties are a general summary and not all inclusive):_/* * Provides data support for multiple DCYSHN programs utilizing a variety of software including MS Access, MS Excel, and MS Word * Assists CICRF Director and six (6) program coordinators in distributing mail, entering applications from families into the MS Access database and tracking information from families * Customizes, mails and scans template hospital releases and cover letters to request income and expense documentation from CICRF referral sources, providers, and families; tracks this data in case files and spreadsheets * Processes UNHSP hearing evaluation forms from their receipt in spreadsheets and secure email messages to the proper record in the UNHSP MS Access database; creates follow-up tasks appropriately for the various follow-up specialists * Provides follow-up with UNHSP reporting audiologists regarding incomplete reports * Responds to UNHSP diagnostic center directors to ensure all hearing evaluation forms have been received, and with hospital newborn hearing screening program directors to ensure all screening results have been reported * Processes UNHSP monthly reports sent from certain hospitals to identify infants transferred out of their birth hospitals without newborn hearing screening so that queries are directed to each child’s final hospital * Serves as key data contact for UNHSP reporting audiologists and hospital newborn hearing screening program directors * Processes and runs queries in MS Access and compile data into reports for CC/CSU Data Manager for various programs * Partners closely with CC/CSU Data Manager in managing data reporting from the various programs for grants and other data requests */_Required Qualifications:_/* * Demonstrated knowledge of methods and techniques used in the collection of research data, including the ability to compile and prepare technical statistical data * Capacity to work accurately with names, numbers, codes and/or symbols * Ability to communicate effectively, write clearly and concisely, and maintain accurate records * Excellent written and verbal communication skills * Skilled in drafting reports and preparing charts, graphs, and tables * Capacity to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations */_Preferred Qualifications:_/* * Bachelor’s degree in public health or relevant degree * Bilingual capacity in English plus Haitian Creole, Chinese, Spanish, Portuguese, or another non-English language of demographic importance in Massachusetts. * Proven ability to facilitate in cross-cultural and interdisciplinary communications * Good attention to detail and strong organizational skills * Ability to prioritize and manage multiple tasks * Strong interpersonal skills, including ability to establish rapport and deal tactfully with others * Ability to deal confidently with seasoned medical professionals * Keen understanding of the need to respect the privacy of citizens providing confidential health data * Demonstrated ability to work collaboratively with a wide variety of staff demonstrating personal initiative as well as the ability to work well in a team. * Capacity to work collaboratively with a diverse staff and embrace diversity as an advantage. * Skilled in the desire to work in a team-oriented, fast paced, professional public health environment. * Proficient usage of Microsoft Office products including Word, Access, Excel, PowerPoint, Teams and Outlook. *_Agency Mission:_* The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities. DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems. *_Total Compensation:_* As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including: * 75% state paid medical insurance premium * Reasonable Dental and Vision Plans * Flexible Spending Account and Dependent Care Assistance programs * Low cost basic and optional life insurance * Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan * 12 paid holidays per year and competitive Sick, Vacation and Personal Time * Tuition Benefit for employee and spouse at state colleges and universities * Short-Term Disability and Extended Illness program participation options * Incentive-based Wellness Programs * Professional Development and Continuing Education opportunities * Qualified Employer for Public Service Student Loan Forgiveness Program *_Pre-Offer Process:_* A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #2 *First consideration will be given to those applicants that apply within the first 14 days.* MINIMUM ENTRANCE REQUIREMENTS: Applicants must have (A) at least three (3) years of full-time, or equivalent part-time, administrative, professional or technical experience in work involving research, data analysis, compliance, records management or program administration, or (B) an equivalent combination of the required experience and the substitution below. Incumbents may be required to have a current and valid motor vehicle driver’s license at a class level specific to assignment. Substitutions: I. A Bachelor’s degree in a related field may be substituted for a maximum of two (2) years of the required experience. II. A Master’s degree or higher in a related field may be substituted for the required experience. *Executive Order #595:*As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. *An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.* **Job:** **Legal Services* **Organization:** **Department of Public Health* **Title:** *Data Support Specialist* **Location:** *Massachusetts-Boston-250 Washington Street* **Requisition ID:** *220006FS*

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