Executive Administrative Assistant

Butler Machinery • Fargo, ND 58102

Posted 2 weeks ago

Job Description


Butler Machinery is a third generation family-owned company, proudly serving our communities since 1955. Our mission is to build long term relationships with our customers, founded on trust, generating mutual growth and success.


The position will involve but not be limited to the following duties:

Current Selection

* Serves as project manager for President including miscellaneous research and spreadsheet development.

* Maintains the CEO and CFO's schedule, including day-to-day and long-term management of meetings, projects, and priorities

* Serves as the first point of contact for a wide variety of high-level relationships between CEO, CFO and external contacts

* Assists training department with scheduling hotels, meals, company plane transportation & training rooms. Also sends out training confirmation letters to participants, room rosters and participant certificates.

* Responsible for the Data entry for pre and post testing for the training department

* Coordinates and schedules meetings/appointments for President when he is not available.

* Prepares correspondences for President.

* Assists President in analyzing financial statements and researching any questions or problem areas.

* Assists other departments in scheduling and preparing group sales/parts & service managers meetings, including hotels, meals etc.

* Attends Corporate management meetings, take notes and distribute these notes to corporate managers.

* Prepares monthly Ag Market Share Report for Ag Division Manager.

* Prepares monthly CAT market share report.

* Assists both the Ag Division Manager and Caterpillar Business Development Manager with any special projects or needs.

* Codes invoices, for payment, associated with training costs (hotel, meals & misc items).

* Schedules and coordinates operation manager's meetings.

* Works within and promotes vision, mission, and values of BMC.

* Performs other duties as assigned.


* Four year degree or equivalent experience and training preferred.

* Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

* Strong organizational skills

* Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information

* Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail



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