Payroll Admin

WageWorks • Irving, TX 75061

Posted 2 weeks ago

Job Description

Check out the following fantastic career opportunity!


Payroll Administrator


With general supervision and some review of work in progress, the Payroll Administrator is responsible for the timely and accurate processing of multi-state payroll for the organization which includes accurate and timely data entry, recordkeeping, reporting, and payroll system administration. This position also provides accounting and project management support to the finance department.

This position typically performs work in a centralized, corporate environment and supports multiple Company sites in various locations. This position reports to the Payroll Manager.


* Prepares, distributes and reports the Company's payroll including but not limited to the calculation of wages, overtime, benefit deductions and other deductions to ensure compliance with federal and applicable state laws. Performs work in such a manner to ensure that payments are accurate and timely.

* Run interface with the time keeping system and review system reports for completeness and accuracy. Contact supervisors for any timecard corrections or approvals.

* Prepares or directs the accurate and timely preparation and distribution of various reports. This includes but is not limited to providing leadership with status reports and other information to forecast payroll, cash needs and benefits requirements. This also includes providing timely and accurate information for mandatory government reports.

* On an ongoing basis, reviews employee data reports, including master file, YTD totals, and file amendments for complete and consistent information. Collaborates with the HR department to address and resolve red flags where the accuracy of information is questionable.

* Enters payroll journal entries and performs account reconciliations ensuring that information is processed in a timely and accurate manner and as per the close schedule.

* Responds to employees' and managers' payroll and timecard related questions and inquiries in a manner that supports the organization's culture of open communications and drive for excellence in customer service.

* Perform various administrative tasks such as copying, filing, faxing, data entry, report production, and mailing of paychecks


The ability to prepare and process multi-state payroll, commissions and bonuses for all corporate and field personnel in accordance with Company policies and federal and state laws, normally obtained with two to five years of payroll processing experience. Experience in a fast growth environment is a plus.

A thorough knowledge of payroll administration is required to perform the essential functions. Incumbents must be familiar with the regulatory environment entailed with payroll administration as well as ethical practices and procedures. Must understand proper taxation of employer paid benefits.

Incumbents should be able to deal with external stakeholders and internal employees with whom this position interfaces in a friendly, courteous, timely and professional manner. Excellent verbal and written communication skills are required.

Incumbents must have the ability to foster collaboration across departments and display a "team player" attitude.

A strong attention to detail and the ability to remain highly organized and focused is essential. Incumbents must be able and willing to perform work at every level to manage payroll. Additionally, the ability to perform work on multiple projects and tasks with minimal direction is essential. Flexibility to respond to change and perform work in a fast-paced environment is also necessary.

Incumbents must be proficient with a personal computer and have a solid knowledge, understanding and experience with Microsoft Office Suite (Word, Excel and Outlook) and ADP Payroll, including ad-hoc report writing. Specifically, incumbents must have advanced skills working with databases and spreadsheets to be able to produce information that is actionable and timely.

This position entails a high level of work performed at a computer terminal throughout the day as well as the regular use of a telephone or headset equipment. On a regular basis, incumbent frequently performs repetitive motions at a computer terminal and is subject to prolonged sitting. Occasionally, eye hand coordination is required to operate office equipment.

As this position manages the payroll administration function in which timelines are critical, incumbents may periodically experience elevated levels of stress. At times, long hours may be necessary to meet performance objectives.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described.


A proficient knowledge and understanding of accounting and finance as normally obtained through the completion of a Bachelor's Degree in accounting, finance or a related major.


Irving, TX or San Mateo, CA

Build Your Career at WageWorks!

WageWorks enables millions of people to save money on critical expenses like healthcare, dependent care, and commuting, through Consumer-Directed Benefits, such as Health Savings Accounts (HSAs), Flexible Spending Accounts (FSAs), Health Reimbursement Arrangements (HRAs) and Commuter Benefits. WageWorks is a leader in the industry serving more than 6.5 million people for over 100,000 employers, including 63% of the Fortune 500 and numerous public sector clients.

WageWorks believes that our success is achieved by its People. Values describe how we work together to achieve our success. It is our employees that drive results through living our Company Values. Every employee at WageWorks is expected to uphold and demonstrate the six Company Values listed below as an additional component of the job description and as a standard of individual performance.

Customer-Centric: Our Customer comes first. We aim to serve our Clients and their employees, our brokers and partners, as well as our internal customers.

Caring: People are at the heart of our company. We care about people: our Clients, our Clients' employees and their families, our partners, and local communities, and our fellow employees at WageWorks.

Passionate: We love what we do and are passionate about delivering Consumer-Directed Benefits that save people money and enrich their lives.

Accountable: We are dedicated to making our team and the company succeed, and we are open, honest, ethical and conscientious, as we deliver on our commitments.

Leading: Our actions inspire new ideas and drive change each and every day.

Respectful: We value the diversity of our people, treat them with dignity and respect, encourage their development and reward their performance.

Why Work for WageWorks?

If you're looking for a career that provides plenty of growth opportunities, responsibility, and interesting challenges to tackle, you will find it here.

If you want to join a fast-moving, high-growth, exciting company that's a market leader, you're looking in the right place.

But mostly, if you want to help people live happier, healthier, and more productive lives, then you'll want to work for WageWorks.

WageWorks provides equal employment opportunity without regard to pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, citizenship, mental or physical disability (including HIV and AIDS), med


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