Program Manager

Columbia University

New York, NY 10176

Posted 1 month ago

Job Description

+ Requisition no: 517836

+ Work Type: Full Time

+ Location: Campus|Morningside

+ School/Department: null

+ Categories: General Administration,Administrative Support

+ Job Type: Officer of Administration

+ Bargaining Unit:

+ Regular/Temporary: Regular

+ End Date if Temporary:

+ Hours Per Week: 35

+ Salary Range: Commensurate with Experience

Position Summary

Reporting to the Director of the Historic Preservation (HP) Program in the Graduate School of Architecture, Planning and Preservation (GSAPP), the Program Manager is responsible for managing the daily activities of the Program. Manages a wide range of academic, administrative and financial matters to ensure compliance with University and GSAPP policies and procedures. Serves as the program's main liaison to University administrative offices, faculty, students, alumni, and the public. Collaborates with University and GSAPP departments/offices to ensure the smooth operation of the program.


+ Program Administration: 20%

+ Working closely with the Program Director and Sr. Associate Dean of Administration and Faculty Affairs, oversees the administrative and human resources functions of the Historic Preservation Program including assisting the Director in determining personnel and addressing faculty concerns.

+ Works closely with the Sr. Associate Dean of Administration and Faculty Affairs in the processing of documentation and the administration of faculty and student appointments; explains University benefits and policies.

+ Responsible for compliance with University casual and and support staff human resources policies, e.g. staff oversight, timesheet submissions, etc. Trains and manages workload for support staff and student workers.

+ Assists GSAPP senior management (Associate Deans) in reviewing curricular planning, curriculum proposal, faculty teaching schedules, class times, and room assignments.

+ Prepares all program materials for duplication, from program outline to faculty curriculum materials. Works closely with the Program Director and faculty to oversee material production within scheduled deadlines.

+ Under the direction of the Associate Dean of Admissions and Outreach, oversees aspects of the admissions and fellowship/assistant awards, including contact with prospective students. Advises students on courses to satisfy the appropriate degree requirements. Coordinates student thesis topics and advisors, and HP registration procedure.

+ Assists with graduation issues and logistics.

+ Manages student course-related travel.

+ Assists the Program Director in grant writing and fundraising efforts.

+ Budget: 20%

+ Under the direction of the Sr. Associate Dean of Administration and Faculty Affairs is responsible for preventing overdrafts, recommends level of spending, works with the Finance Office in resolving financial problems, maintains financial reporting and control systems, monitor program expenses, and oversees compliance with University and GSAPP policies and procedures.

+ Under the direction of the Sr. Associate Dean of Administration and Faculty Affairs monitors fellowship/assistant budget.

+ Serves as the main point of contact with faculty and is the liaison between HP faculty and Finance.

+ Career Services: 20%

+ Works closely with the Program Director to organize career education workshops (job or internship search strategies, interviewing skills, resume and cover letter writing, networking, etc.) tailored for the needs of Historic Preservation students.

+ Establishes and maintains relationships with prospective employers, including alumni, to encourage the hiring of students.

+ Organizes recruitment events with prospective employers at the Program level. Develop and maintain student resume book/database.

+ Creates communication strategy that may include newsletter, weekly email list serves to post/advertise employment opportunities (full time and part time) as well as career related information.

+ Collects/analyzes accurate placement statistics, generates reports that will inform decisions on future activities as necessary.

+ Maintains relationships with alumni to encourage the hiring of graduating students. Research and build out an alumni database.

+ Provides individual career counseling to assist graduating students with achieving their career goals.

+ Under the direction of the Associate Dean of Admissions and Outreach and Program Director, works with GSAPP's Communication Office to ensure consistent messaging and outreach. 10%

+ Under the direction of the Associate Dean for Development and Alumni Relations assists with Historic Preservation alumni engagement, events, and cultivation. 10%

+ Manages all aspects of Historic Preservation event planning including coordinating with the Program Director, events staff, technology staff and participants. 10%

+ Other duties as assigned/requested. 10%

Minimum Qualifications

+ Bachelor's degree and/or its equivalent required. Three to five years relevant experience required. Must have excellent written, oral and interpersonal skills. Must be able to function independently and exercise discretion and good judgment about sensitive and/or confidential issues. Ability to work under pressure and with changing priorities and deadlines and a large volume of detailed information required. Proficient in Microsoft Office Suite.

+ Some evening and occasional weekend work required.

Preferred Qualifications

+ Master's degree preferred. Work experience in the field of historic preservation preferred. Work experience in an academic setting highly desirable.

Other Requirements

+ Type other requirements and/or special indicators if CUIMC

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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