Property Administrator

South Shore Center • Alameda, CA 94501

Posted 3 weeks ago

Job Description

  Jamestown Urban Management is seeking a motivated, self-starting individual with strong administrative/property experience to join our management team. We offer comprehensive benefit package (full time employees), excellent training and opportunity for career advancement. The Property Administrator acts as the first point of contact with tenants, vendors, and contractors. The primary purpose of this position is to support the Property Manager/General Manager in the administrative and management functions required for commercial real estate properties in accordance with company and industry best practices and is involved in all aspects of the day-to-day operations of the property. 

:

Education and Experience: High School Diploma; and   One  to  three  years  of  progressively  responsible  related  experience  in  a  commercial  property,  tenant management setting; or Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Knowledge of MS Office & Outlook Knowledge of basic property management tools and skills. Previous Property Administrative Experience required 

Skill in:

Organizational and interpersonal skills The  ability  to meet  deadlines,  accomplish work  in order  of  priority;  professionally  maintain composure  & effectiveness under pressure and changing conditions Self-motivation, leadership, teamwork and collaboration. Conflict Management Resolution Detail-oriented, logical, and methodical approach to problem solving Written and verbal communication 

Basic Job Functions:

Responsibilities may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines. Greets office visitors and assists them as appropriate. Processes and routes mail. Tracks vacation/sick time for staff. Develops and maintains positive tenant and vendor relations. Receives all incoming tenant requests and dispatches appropriately. Maintains tenant and vendor files and communicates with tenants to relay property information/notices as directed. Maintains Certificate of Insurance for vendors and tenants. Maintains tenant contact lists. May be responsible for handling property accounts receivable, collections and accounts payable coding and input as directed by Property Manager/General Manager. Ensures professional appearance of the management office. Ensures lease documents are signed, distributed to all pertinent parties and entered by Lease Administration into MRI Maintains and inputs information into Workspace (company portal) Maintains keys and key log and fire alarm trouble log Orders and maintains wellness supplies for the companys Wellness Program Maintains all calendars to include Property Manager/General Manager, conference rooms, and building events.  

 


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