Purchasing Administrator 3
Date Posted: Jun 23, 2022
Requisition ID: 345082
Indianapolis, IN, US, 46204
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
About the Indiana Department of Environmental Management (IDEM):
Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance, and respond to incidents involving spills to soil or waters of the state.
This position is typically hired at an annual salary of $30,082 per year.
This Purchasing Administrator position is located within the Indiana Department of Environmental Management’s Finance Division, Purchasing Section. The Finance Division’s mission is to exceed customer expectations, both internal and external while providing support functions as required to accomplish the agency’s core mission. The Finance Division’s objective is to be predictable and transparent in the execution of the agency’s core mission. In this role, you are responsible for procurement activities for the Agency program staff. you will adhere to all purchasing state laws, statutes, policies, and procedures as set forth by the Indiana Department of Administration and IDEM. The ideal candidate has a broad knowledge of various purchasing activities and acts as an expert in obtaining commodities and services. The purchasing staff is critical to IDEM in obtaining goods and services in a manner that ensures fiscal responsibility.
About the Job:
As the Purchasing Administrator, you will be responsible for performing administrative work with a high level of responsibility and are expected to develop into a subject matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. In this position, you will have the ability to handle sensitive issues dealing with agency personnel and vendors, supporting the decisions of upper management. You will serve to coordinate and execute State procurement functions by Indiana Code, Procurement Division and the State of Indiana's Professional Services Contract Manual as well as by all other legal and regulatory requirements.
A Day in the Life:
The essential functions of this role are as follows:
+ Interpret and clarify the procurement, practices, and procedures of vendors, field personnel, and other interested parties apprising them of legal requirements in state procurement activities.
+ Manage all Procurement related customer inquiries to ensure proper procurement procedures are implemented and budget policies are adhered to.
+ Research to understand the product of service characteristics of the procurement request.
+ Establish and monitors requisitions, purchase orders, and invoices for purchases to ensure requisitions are approved promptly.
+ Determine methods of purchases and obtains bids on specific requisitions to determine the lowest and/or best bid based upon the funds to be utilized, amount of bid, and priority of purchases.
+ Answer routine and sensitive inquiries from vendors, employees, the general public, and government officials.
+ Coordinate the purchase order Close-out process when needed.
+ Prepare technical fiscal reports, records, and other correspondence for budget owners and district leadership staff.
+ General knowledge and ability to interpret and apply state, and federal, rules and regulations relating to procurement.
+ Ability to generate and maintain effective communications, good working relationships, and a positive image with suppliers, coworkers, and other state employees/officials by promoting courtesy, objectivity, and fairness.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
+ Extensive knowledge of purchasing methods, procedures, laws, and regulations establishes by the state and agency.
+ Knowledge of bookkeeping principles and practices related to the maintenance of accurate and systematic purchasing records.
+ Extensive knowledge of PeopleSoft Procurement and Purchasing modules, with knowledge of PeopleSoft Accounts Payable Module.
+ Ability to prepare reports and maintain accurate statements of inventory, contractual agreements, and related Financial Statements.
+ Ability to initiate correspondence for purchasing processes; to establish agency goals.
+ Ability to prepare and interpret simple specifications and analyze bids
+ Effectively communicate with different state agencies, external and internal customers, and different vendors.
+ Ability to develop effective relationships with vendors and contract service professionals.
+ Ability to discover, reconcile and report discrepancies in purchasing agreements and accounts.
+ Ability to perform all functions promptly.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees which includes:
+ Four (4) medical plan options (including RX coverage) and vision/dental coverages
+ Wellness program (offers eligibility into a discounted medical plan)
+ Health savings account (includes bi-weekly state contribution)
+ Deferred compensation account (similar to 401k plan) with employer match
+ Two (2) fully-funded pension plan options
+ Group life insurance
+ Employee assistance program that allows for covered behavioral health visits
+ Paid vacation, personal and sick time off
+ Competitive leave policies covering a variety of employee needs
+ 12 company paid holidays, 14 on election years
+ Qualified employer for the Public Service Loan Forgiveness Program
+ New Parent Leave
If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.
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