Research Contract Administrator, OSP

Beth Israel Deaconess Medical Center

Boston, MA 02133

Posted 1 month ago

Job Description

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Research Contract Administrator, OSP


Department Description:The Office of Sponsored Programs (OSP) is a division under Research and Academic Affairs whose mission is to facilitate the conduct of research at Beth Israel Deaconess Medical Center. OSP is the central research administration office responsible for generating/negotiating contracts for all federal, foundation and other private non-profit funded awards. OSP works in close collaboration with the Research Administrative Teams and is responsible for oversight of compliance activities associated with these types of sponsored research projects.


While not required, this is a great opportunity for someone who has a Juris Doctorate degree, paralegal certificate, PhD or a legal background to become an integral part of a team and community that makes a difference in the research arena.


Job Location:Boston, Massachusetts


Req ID:46200BR


Job Summary:Reporting to the Manager, Office of Sponsored Programs (OSP), provides support to the central office research administration activities. Reviews and negotiates contract terms and conditions, develops and maintains standard agreement templates and updates standard operation procedures as needed. Works closely with the Office of General Council (OGC) to resolve any issues that may arise relating to contracts sponsored by the Federal Government, Foundations or other Non-profit entities. May help submit required information on a monthly basis to the Federal Funding Accountability and Transparency Act database. Provides additional support to Research Team Directors and Research Administrators as needed. May help monitor central e-mail box.


Essential Responsibilities:


+ Reviews and negotiates all contract agreement terms and conditions for adherence to BIDMC, Federal and Sponsor policies.


+ Prepares agreement drafts, negotiates, executes and distributes fully executed agreements. Enters agreement status data into tracking system. Works with other Research & Academic Affairs divisions as a resource for input and information as needed


+ May enter required research and financial information on a monthly basis into the Federal Funding


Accountability and Transparency Act (FFATA) system for subcontract activity on awarded federal grants.


+ Works with Manager of OSP and OGC attorneys to ensure contract language and other documents are


current and conform to all applicable requirements (BIDMC policies, Sponsor Agency guidelines and


collaborating institutions).


+ May assist the Manager of OSP in working on projects.


+ Reviews and negotiates all contract agreement terms and conditions for adherence to BIDMC, Federal and Sponsor policies.


+ Prepares agreement drafts and distributes fully executed agreements. Enters agreement status data into


tracking system. Works with other Research & Academic Affairs divisions as a resource for input and


information as needed.


.


+ Enters required research and financial information on a monthly basis into the Federal Funding


Accountability and Transparency Act (FFATA) system for subcontract activity on awarded federal grants.


+ Works with Manager of OSP and OCBC attorneys to ensure contract language and other documents are


current and conform to all applicable requirements (BIDMC policies, Sponsor Agency guidelines and


collaborating institutions).


.


Required Qualifications:


+ Bachelor's degree required.


+ 1-3 years related work experience required.


+ Experience could include 1 to 2 years of direct research administration duties which include pre-award and


post-award management of grants and contracts.


+ Ability to work with a varied caseload with minimal supervision, exercising strong judgment and applying the appropriate legal principles and Medical Center policies and practices to specific legal issues. Must also possess the ability to work as a member of an interdisciplinary team.


+ Strong organization and time management skills with ability to multi-task while remaining detail-oriented in a highly time sensitive environment. Outstanding verbal and written skills proven in either a legal, University or academic medical center setting are required.


+ Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.


Preferred Qualifications:


+ Knowledge of contract law, sponsored research and experience in negotiating and reviewing contract and/or subcontract awards is preferred. Knowledge of higher education law and experience in the practice of law within a college or a university or academic medical center related setting preferred.


Competencies:


+ Decision Making:Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.


+ Problem Solving:Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.


+ Independence of Action:Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.


+ Written Communications:Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.


+ Oral Communications:Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.


+ Knowledge:Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.


+ Team Work:Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.


+ Customer Service:Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.


Physical Nature of the Job:


Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally


EOE Statement


BIDMC is EOE M/F/VET/DISABILITY/GENDER IDENTITY/SEXUAL ORIENTATION


Vaccines


As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. BILH requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.



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